Presentation Guidelines

Oral Presentations

Presenting authors must be registered for the conference.  Registration can be done online at

Microsoft PowerPoint presentations should be prepared in Widescreen (16:9) format for optimal viewing. MS PowerPoint 2007 to the latest version can be used.

Presenting authors are required to bring their presentation to the speaker preparation room at the CTICC, no less than 2 hours prior to their presentation time. Your presentation will be checked with a technician and then uploaded onto the server. If you are presenting first thing in the morning it is advisable to upload your presentation the day before. Once your presentation is uploaded you can come back and amend if you need to. Once your presentation is uploaded onto the server it will then be “pushed” through to the meeting room you are presenting in and be available for you at the time of your presentation.

If your presentation includes embedded video or audio clips, we strongly recommend that you bring these clips with you on a memory stick as a backup. This will allow the technician to assist with re-embedding them into your presentation if they do not work effectively.

If your presentation is prepared on a Mac, please allow a bit of extra time to ensure it runs properly on a Windows machine. In some cases you may be required to use your own Mac and should carry your convertor cables and adaptors with you. Please note that it is not ideal for speakers to use their own laptops and this should be avoided where ever possible to eliminate unnecessary time delays.

Qualified technicians will be available in all the meeting rooms to assist you if needed.

Poster Presentations

Presenting authors must be registered for the conference.  Registration can be done online at

All posters must conform to the following guidelines:

Paper Size
A0 – 841mm x 1189 mm PORTRAIT.

A poster should include a clearly visible title at the top centre, followed by author and affiliation information underneath, including e-mail address / addresses.

Effective visual display of information is essential in a poster presentation. To achieve this goal, author(s) should concentrate on two or three main points and should prefer graphic displays over text to illustrate their message effectively. Overall, a poster should have more graphics than text. In addition, graphics should be simple to understand, with contrasting colours and no grid lines.

Poster text should be easily readable from a distance of 1-2 metres, and 1.5 or 2 lines of spaces should be used between each line. It is advised that authors should also pay attention to the following points:

  • Headings should be 25 % larger than normal text. Bold or other colours may be used.
  • Text should be kept to a minimum, and each block of text should include no more than a few sentences.
  • Larger than usual fonts may be used in results and discussion sections to draw attention, while smaller fonts may be preferred for methods.
  • Smaller fonts may be used for citations and acknowledgement.
  • Suggested font sizes are:
    • Main title: 78 -96 pt (bold, uppercase)
    • Author(s): 72 pt (bold, title case)
    • Affiliation(s): 48 pt (normal, title case)
    • subheading: 36 pt (bold and uppercase)
    • subheading: 30 pt (bold and title case)
    • Body of the text: 24 pt (normal)

Please carry double sided tape to stick up your poster. The congress organisers will provide Prestik as a backup.